Automated time tracking, smart schedules, full labor-law compliance, and advanced AI analytics. Everything in one place.
Spreadsheets and chat until month-end mean payroll errors and audit stress. TimeHunter does it for you — automatically and compliantly.
Our customers save on average 6 hours a week on work-time admin alone.
We don't just promise — we show. Here's what daily work time management looks like in TimeHunter.
A complete tool for companies of any size. From time tracking to advanced AI analytics.
Fast registration using QR codes, GPS, and NFC. Works offline (PWA) — field workers without internet can clock in, and data syncs automatically when back online.
Intuitive shift planning with views for employees and managers. Shift swaps between coworkers with manager approval. Individual schedule for every employee.
Electronic leave requests with file attachments (sick notes, certificates). Multi-level approval, automatic balances, request history, and team absence calendar.
Precise calculations based on real sessions. CSV/PDF export plus dedicated payroll export with overtime, night hours, leave days, and sick days.
Full GDPR and labor-law compliance. Audit trail, limit checks, and automatic alerts for violations.
Anomaly detection, absence prediction based on patterns, optimal schedule suggestions, and auto-alerts (lateness trends, overtime limits, low leave balance).
Individual QR code generation for each employee. Scan via mobile app or tablet — clock in within a second.
Assign work sessions to projects. Reports with hours broken down by project with charts. Project management with codes and colors — like Toggl, but built-in.
TimeHunter addresses the specific pain of 5 roles. Pick yours — see how it fits you.
Hospitality · Retail · Warehouse · Office
Your pain
Excel + WhatsApp until end of month, constant payroll errors, employees complaining.
Competitors charge extra for schedules, leave or reports. With TimeHunter you get the whole set — from QR check-in to AI analytics. Here is the full list of what works from day one.
QR, offline Android kiosk, GPS, NFC, web panel and a mobile app. Employees clock in the way that fits your industry.
Each employee has a unique QR code. Scan with a phone camera — no app install, 100% in the browser.
Old tablet + WorkTrack Scanner app. Offline mode, background sync, optional photo capture.
Employee taps “Start”, the system logs coordinates. Optional geofencing with out-of-zone alerts.
Tags at the entrance — tap a phone. Ideal for factories (gloves, dirty hands).
Remote/office work: Start/Stop/Break in the browser and in the iOS + Android app with GPS.
A photo on every scan — no more buddy-punching. Time-stamped archive, GDPR compliant.
See live who is working, on break, or on leave. Data updates after every QR scan, GPS check-in or tap.
Plan the whole team’s shifts instead of losing 8 hours on Monday. Copy a template week to the whole month in one click.
Requests in days and hours, with attachments and automatic balance. Managers approve from the phone, balance updates itself.
Daily, monthly, per-employee reports and a labor-law work card. Export to any Polish or Czech payroll software.
A red alert appears before you publish a schedule that breaks the rules. For audits — full documentation in 5 seconds.
Every schedule change, every clock-in and every leave request is checked automatically before any rule is broken.
For accounting firms, law firms and agencies billing clients hourly. Time per client × rate → invoice PDF in a second.
CRUD + CSV import, custom hourly rates per client.
Assign sessions to clients and projects. No more 60-client spreadsheets.
Hours × rate = amount. Live preview, invoice-ready.
Per-client hours summary ready to attach to an invoice.
A light task board wired into work time. No more clicking between Trello, Asana and your attendance panel.
Invoice June — Client A
New LinkedIn campaign
DB migration — sprint 3
Lease contract — review
Employee onboarding
Each project = a board with 4 columns (Backlog · Doing · Review · Done).
Drag cards between columns. The assignee gets a notification.
Color labels, due dates, priorities, attachments — everything you need.
Employee sees all their tasks from every board in one place.
A built-in AI assistant analyzes your company data in a second: lateness, overtime, absences, anomalies. Ask it like a human — it answers with specifics and suggests an action.
For field-based companies — construction, transport, service. Zones, GPS trails and alerts, with privacy respect.
Employee taps Start — system logs coordinates, time and accuracy.
Define polygons (site, office, warehouse). Out-of-zone alerts.
Daily route with event markers. Red zones = excess time.
Location only during work, with in-app notification. Employee knows when.
Selfie + GPS watermark at every Start/Stop. Anti-fraud that pays for itself — one caught case is enough.
App snaps a selfie from the front camera at check-in. No selfie = no entry.
Each photo has a baked-in watermark — cannot be swapped or staged in advance.
Manager reviews the day’s photos in a timeline. Suspicious? Click → request explanation.
Encrypted photos, configurable retention (30/60/90 days). Consent in policy.
Open REST API, webhooks and ready-made exports to Polish and Czech payroll software. Your data flows where you need it — no manual re-entry.
Full REST API
Event webhooks
API keys + permissions
Per-key rate limiting
Local holidays, labor law, currencies and exports — natively for both countries. No “almost fits” compromises.
Full functionality on the phone. Managers approve leave on the bus, employees file requests on a break.
A board + push to phone instead of emails. See who read it and who didn’t.
Admin
2 min ago
Saturday 14.06 — shift moved to 6:00–14:00.
HR
1 hr ago
Please review and confirm by end of week.
CEO
yesterday
Thank you all — bonus in the June payroll.
Central place for posts, policies, schedule changes. No more “all-staff” emails.
Send only to the “Warehouse” or “Drivers” group. No spam for the rest.
In-app notifications on iOS/Android — instant delivery.
See who read each post. Perfect for policy updates.
We store employee data on EU servers, encrypt it in transit and at rest, and give you full GDPR-compliant control.
Data processed in the EU, GDPR compliant.
SSL/TLS in transit, bcrypt + AES-256 for sensitive data.
DPA, right to erasure, access auditing.
Extra account protection for admins and employees.
Full change history — who changed what and when.
Each company’s data fully isolated at the database level.
Concrete deployment scenarios in 6 industries. Each example shows exactly what you gain by switching from paper/Excel to TimeHunter.
Your accounting team handles work for 60 clients with 8 staff members. Each client has a different hourly rate (e.g. 1500 CZK/h accounting, 2100 CZK/h advisory). TimeHunter has the "Project billing" add-on: employees log time per specific client, you generate ready-to-send PDF summaries for each invoice at month-end. No Excel, no errors, no lost hours.
Your 4 construction crews travel across 3 regions. Previously each foreman rewrote a paper card, sometimes someone signed for a colleague. With TimeHunter every worker records work start in the mobile app with GPS — you see live on the map who is on which site. Geofencing alerts when someone is outside the zone. Full labor-code-compliant records plus GPS evidence in case of disputes.
A restaurant with 24 staff on 3 shifts. Previously the manager spent 8h per week on Excel. With TimeHunter she uses the "Planning" view: sets a template week, copies to whole month in one click, edits individual days. The "Work on holidays" feature lets you plan shifts on public holidays (open gastronomy). Employees see the schedule in the app + push on changes.
Warehouse hall, 35 staff on 2 shifts. An old Android tablet runs the "WorkTrack Scanner" app at the entrance. Everyone scans their QR on entry and exit. Data goes to the server offline (works without internet, syncs when it returns). Manager gets monthly CSV report ready for import into payroll software.
Team of 18 developers: 6 in-office, 8 remote, 4 hybrid. TimeHunter distinguishes work mode (office / home office / field). Employee clicks start with the appropriate mode, system also records IP. Leave requests, overtime, approvals — everything in the mobile app. Manager sees office occupancy before scheduling team meetings.
A chain of 12 stores, 80 staff, 12 store managers. Each store is a separate work group. Manager sees only their store, operations director sees all. Leave requests go to the store manager, but the director has the global view of staffing gaps. One-click export of consolidated report for the whole chain.
See what companies using TimeHunter daily have to say.
We've been using it in our company for over 3 years and it has become a key tool in managing our team's work time – across warehouses, sales, and service departments. The system is highly rated by our employees because it's intuitive, fast, and easy to use, while being incredibly feature-rich, secure, and stable.
Tomasz Mrozek
CEO · MROAUTO
Why companies in Poland and Czechia choose TimeHunter over popular alternatives.
| Feature | TimeHunter | RCP24 | Connecteam | Calamari |
|---|---|---|---|---|
| Polish labor code — auto alerts | częściowo | |||
| Czech labor code — auto alerts | ||||
| Export to Optima / Pohoda / Money S3 | Optima | |||
| Check-in: QR + GPS + NFC + Kiosk + photo | 5 metod | QR | GPS | web |
| Native iOS + Android app | ||||
| Project billing (per client) | dodatek 2 zł | |||
| AI Assistant + anomaly analytics | ||||
| REST API + Webhooks | tylko Enterprise | |||
| GDPR — EU servers | USA | EU | ||
| Price from (per user / month) | 14 zł | 12 zł | $29 / firmę | €2.5 |
| 14 days free, no card | 7 dni |
Data based on public pricing pages and competitor materials (as of 2026). We encourage independent verification.
Choose a plan that fits your company. 14 days free on Micro, Start, and Professional.
For freelancers and micro-businesses. Basic time tracking.
Perfect to start. Full RCP with leave and overtime.
Complete solution for growing companies.
Full power with API, AI, and dedicated support.
quote
Micro, Start, and Professional include a 14-day free trial. Enterprise — custom quote. Net prices per user per month. VAT invoice.
Activate each add-on separately — pay only for what you actually need.
EUR / employee / mo.
Automatic photo capture during QR scan. Confirms physical presence and prevents buddy punching.
Available for plans:
Start, Professional, Enterprise
EUR / employee / mo.
GPS coordinates captured at each event. Map with colored markers and distance calculation from company headquarters.
Available for plans:
Professional, Enterprise
EUR / employee / mo.
Continuous route tracking in the background during active work sessions. Polyline on map, position history and route statistics.
Available for plans:
Professional, Enterprise
EUR / employee / mo.
Intelligent AI assistant analyzing work patterns, detecting anomalies, and generating reports in natural language.
Available for plans:
Start, Professional, Enterprise
EUR / employee / mo.
Native mobile app for employees. Self-service time tracking, breaks, leave requests and events — directly from their phone.
Available for plans:
Start, Professional, Enterprise
EUR / employee / mo.
Bill employees hourly per client — for accounting firms, law firms and agencies. Each client has custom hourly rates, rate snapshot at work start, invoice-ready PDF with one click.
Available for plans:
Start, Professional, Enterprise
| Feature | Micro | Start | Professional | Enterprise |
|---|---|---|---|---|
| Dashboard | ||||
| Employee status | ||||
| Event registration | ||||
| Attendance history | ||||
| Time tracking (QR/GPS) | ||||
| Employee QR codes | ||||
| Break timer | ||||
| Advanced reports | ||||
| Work schedules | ||||
| Leave requests | ||||
| Leave balance | ||||
| Employee management | ||||
| Work groups | ||||
| Work plan | ||||
| GPS locations | ||||
| Late arrival detection | ||||
| Schedule export (PDF) | ||||
| Overtime | ||||
| Advanced overtime | ||||
| Salary simulation | ||||
| Announcements board | ||||
| Email reports | ||||
| System logs | ||||
| API access | ||||
| Custom branding (logo) | ||||
| Multi-step approval | ||||
| Quick hour sets | ||||
| Work time rounding | ||||
| Auto-fill from schedule | ||||
| Labor code analysis | ||||
| AI Analytics / ML |
No — TimeHunter does not require physical terminals. A phone with a camera to scan QR codes is enough. Online time tracking works in a browser and on mobile devices. You can add terminals later at any time.
24/7 time tracking means work time is counted from session start to end, with automatic deduction of all breaks. Every event is recorded to the second. The employee time tracking software provides full control over every minute.
Yes. TimeHunter is fully GDPR compliant. Data is stored on EU servers, access is role-based, and a full audit trail is always available.
Company registration takes about 2 minutes. Full onboarding, including adding employees and configuring schedules, usually takes 1–3 business days. Online time tracking works immediately.
The online leave management system is available from the Start plan (6.50 PLN/person/month). It includes leave requests, leave balance, holiday calendar, and multi-step approval. Leave management is not available in the Micro plan.
Payments are made via bank transfer. Once the payment is processed, you receive a VAT invoice by email. Annual payment with a discount is also available.
Each employee receives a unique QR code that can be scanned with a phone or tablet when entering work. Scanning automatically registers the start or end time. QR codes can also be printed as ID badges in PDF format. The system also supports kiosk mode, where one device serves as a registration point for the entire team.
Yes. TimeHunter enables GPS location verification during time registration. The administrator can define allowed locations (geofencing) and set a tolerance radius. Employees can only register time within the designated zone. This is ideal for companies with multiple branches or field workers.
TimeHunter generates detailed time reports: daily, weekly, and monthly. Reports include work hours, breaks, overtime, late arrivals, and absences. They can be exported to PDF and CSV (Excel compatible). Summary reports for the entire company, individual departments, or work groups are also available.
The schedule module allows creating shift schedules for employees. You can define shifts (e.g., morning, afternoon, night), assign employees to shifts, and copy schedules between weeks. The system automatically compares planned schedules with actual work time and flags discrepancies.
The AI assistant is a built-in chatbot powered by artificial intelligence that analyzes your company's work time data. You can ask questions in natural language, e.g., "Who had the most overtime in January?" or "Show average work time last week." AI also detects anomalies and patterns, helping optimize time management.
TimeHunter automatically detects overtime based on exceeding daily (8h) or weekly (40h) work time limits. Overtime is visible in reports with a breakdown of 50% and 100% premium rates. The system also monitors limits under the Labor Code (Art. 131 — max 48h weekly) and generates alerts when exceeded.
The system has a built-in compliance module that automatically monitors: 11-hour daily rest (Art. 132), 35-hour weekly rest (Art. 133), 48-hour weekly limit (Art. 131), and break records. When violations occur, the system generates alerts for administrators.
Employees start and end breaks with a single click. Each break is recorded with exact duration. Breaks are automatically deducted from total work time. Reports show the number of breaks, total break time, and distribution throughout the day. The system supports both paid and unpaid breaks.
TimeHunter is a web application (PWA) fully optimized for mobile devices. It works in the browser on any Android or iOS phone — no app store installation required. It can also be added to the home screen, making it look and work like a native app.
TimeHunter offers 4 plans: Micro (3.50 PLN/person/month) — basic time tracking and QR, Start (6.50 PLN/person/month) — leave, schedules, and reports, Pro (12 PLN/person/month) — AI, GPS, and full analytics, Enterprise (custom pricing) — dedicated solutions. Each plan includes a 14-day free trial with no obligations.
Yes. Every plan offers a 14-day free trial without requiring credit card details. During the trial, you have full access to all features of the selected plan. After the trial period, you can continue by paying, or the account is automatically suspended (data is not deleted).
TimeHunter supports multi-location management. You can define any number of locations with addresses and GPS coordinates. Each location can have its own QR code and geofencing radius. Employees can be assigned to specific locations, and reports can be filtered by branch. Ideal for retail chains, restaurants, or construction companies.
The system offers a 4-level role hierarchy: Employee (time registration, leave requests), Manager (team overview, request approval), Administrator (full company management, reports, settings), and Super Admin (multi-company management). Each role has precisely defined permissions, and module access also depends on the pricing plan.
Data security is our priority. TimeHunter uses HTTPS/TLS encryption, JWT authentication with HttpOnly tokens, bcrypt password hashing (12 rounds), XSS and CSRF protection. Data is stored on Supabase servers in the EU. The system has a full audit trail, rate limiting, and automatic account lockout after failed login attempts.
A time tracking (RCP) system is software that automatically records when employees start and end work and take breaks. TimeHunter replaces paper attendance sheets and Excel — employees clock in via QR code, GPS, NFC tag, web panel or mobile app, and the system builds labor-law-compliant working-time records on its own. Data is available in real time and ready to export to payroll.
Employers are legally required to keep working-time records for every employee — start and end times, overtime, on-call duty, leave and other absences. TimeHunter keeps these records automatically and watches the limits: 8 hours a day and 40 a week, at least 11 hours of daily rest, 35 hours of weekly rest and an annual overtime cap. During a labor inspection you generate a full PDF work card in seconds.
An electronic attendance list shows in real time who is at work, on break or on leave. Unlike a paper logbook it cannot be faked — every entry comes from a QR scan, GPS check-in or an in-app tap, optionally with an anti-fraud photo. Managers filter by work group and date, export to CSV or PDF, and each employee sees only their own data, which satisfies GDPR.
Join companies that already trust TimeHunter. Start a free trial and see how easy it is to manage work time.
Have questions about our time tracking system? Write to us — we respond within 24h.
Response time
We reply to messages within 24 hours on business days.
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